Studio Policies Overview

The following policies are in place to ensure clear communication, consistent training, and a positive experience for every Carolina Collective Dance family.

Registration & Discounts

  • Annual Registration Fee: $30 per family (non-refundable).

  • Sibling Discount: 10% off tuition for each additional sibling enrolled.

Payment Policy

Carolina Collective Dance is a monthly-tuition program, and enrollment reserves your dancer’s spot in class regardless of attendance.

  • Billing Date: Tuition is processed on the 25th of each month for the following month.

  • Tuition Structure: Tuition is billed month-to-month and is based on four classes per month.

  • Five-Class Months: When a month includes five class dates, no additional tuition is charged.

  • Closures & Calendar: Our tuition structure accounts for scheduled studio closures throughout the season.

  • Accepted Payment Methods: We accept Visa, Mastercard, and Discover.

  • Required Payment Method on File: A valid credit/debit card or bank account must be kept on file to process tuition and fees.

  • Authorization to Charge: By enrolling and maintaining a payment method on file, the cardholder/account holder authorizes Carolina Collective Dance to charge the credit card or bank account provided for tuition, fees, and any applicable charges in accordance with studio policies.

  • Declined Payments: A $5 declined payment fee will be applied for any failed or declined transaction.

  • Late Fees: A $5 late fee per week will be added to past-due balances beginning after the billing date.

  • Past-Due Accounts: Accounts more than 30 days past due will be placed on hold, and dancers may not attend class until the balance is paid in full and the account is current.

  • Refunds: Tuition and fees are generally non-refundable; however, refunds may be considered on a case-by-case basis at the sole discretion of Carolina Collective Dance and must be requested in writing.

Makeup Classes

  • Makeup classes must be completed within 30 days of the missed class.

  • Please schedule makeup classes through the Parent Portal.

  • For help selecting an appropriate makeup option, contact info@carolinacollectivedance.com or visit the front desk.

Cancellation Policy

At Carolina Collective Dance, your happiness is our priority. We proudly offer a 30-Day Money-Back Guarantee for new families. If you are not satisfied within your first 30 days, we will provide a full refund of tuition paid during that time.

After the initial 30 days, we require a 30-day written notice to withdraw from classes.

  • Billing Date Reminder: Tuition is processed on the 25th of each month for the upcoming month.

  • To avoid being charged for the next month, the withdrawal form must be submitted at least 30 days prior to the 25th.

  • Withdrawal requests must be submitted via the official withdrawal form on our website:
    www.carolinacollectivedance.com

Please note:

  • Verbal notice or email does not constitute official withdrawal.

  • If the 30-day notice requirement is not met prior to the 25th billing date, tuition for the following month will still be due.

Dress Code

Photography & Media Release

Students enrolled at Carolina Collective Dance, LLC grant permission for the studio to use their image and/or likeness in photo and video for promotional and advertising purposes.

Class Policies

  • Please arrive 5 minutes early, dressed and ready to begin.

  • Dancers should stretch prior to class to help prevent injury and maximize class time.

  • Studio updates are shared via email, Instagram, and text; please monitor communication regularly.

  • In the event of an emergency closure, you will receive an email with details.

  • Help us keep our space clean—no gum, and no food or drink in dance rooms (water is the only exception).

  • Dancers are responsible for cleaning up after themselves and disposing of trash properly.

  • Lost and found items are held for 30 days; unclaimed items will be donated.

  • Please avoid interrupting teachers during class. If you need to discuss something, schedule an appointment or contact the front desk.

  • No cell phones are permitted inside dance rooms unless a teacher has approved filming; personal belongings should remain in the hallway.

Class Placement

Class placement is subject to change. Dancers are assessed annually, and placement is determined at the discretion of Carolina Collective Dance staff to support each dancer’s development and success.

Curriculum

Our curriculum is intentionally designed to develop strong technical foundation using current, industry-relevant training methods. Our goal is to provide a well-rounded environment where dancers feel confident, supported, and motivated as they grow.

Season Dates

Carolina Collective Dance’s season runs from August 1 through July 31

Assumption of Risk, Release of Liability & Indemnification Agreement

By enrolling in and/or participating in any activities at Carolina Collective Dance, LLC (“Studio”), you acknowledge and agree that participation in dance, classes, rehearsals, performances, events, and use of the Studio’s facilities, equipment, and services involves inherent risks of injury to persons and property. The student and parent/guardian voluntarily assume full responsibility for all such risks.

In consideration for being permitted to enter the Studio premises and/or participate in any Studio-related activities (whether on or off site), including but not limited to classes, rehearsals, performances, events, instruction, observation, or use of facilities and equipment, the student and parent/guardian agree as follows:

Release of Liability

The student and parent/guardian hereby release, waive, and discharge Carolina Collective Dance, LLC, its owners, directors, employees, independent contractors, agents, and representatives (“Released Parties”) from any and all liability, claims, demands, actions, or causes of action for loss, damage, or injury to person or property, including death, arising out of or related to participation in Studio activities or presence on Studio premises, whether caused by the negligence (active or passive) of the Released Parties or otherwise, to the fullest extent permitted by South Carolina law.

Indemnification

The student and parent/guardian agree to indemnify and hold harmless the Released Parties from any loss, liability, damage, or cost incurred as a result of the student’s participation in Studio activities or presence on Studio premises, whether caused by negligence or otherwise.

Health Representation

The parent/guardian represents and warrants that:

  1. The student is in good physical condition and does not have any illness, injury, or medical condition that would prevent safe participation in dance or related activities; and

  2. A physician has been consulted, if necessary, regarding the student’s ability to safely participate in a dance and/or exercise program.

Risks associated with participation include, but are not limited to:

  • Injuries resulting from dance and exercise activities

  • Sprains, fractures, torn ligaments or muscles

  • Heat-related illness

  • Cardiovascular events such as heart attack or stroke

  • Accidents occurring on Studio premises or at Studio-related events

Severability

This Agreement is intended to be as broad and inclusive as permitted under the laws of the State of South Carolina. If any portion is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

By signing, the student and/or parent/guardian acknowledge that they have read this Assumption of Risk, Release of Liability, and Indemnification Agreement in its entirety, fully understand its terms, and agree to be legally bound by it. They acknowledge that no oral representations or statements have been made beyond this written agreement and that they clearly understand the obligations contained herein.

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